Hosting it Yourself: Top 19 Tips for Successful DIY Event Catering

 Hosting it Yourself: Top 19 Tips for Successful DIY Event Catering

Welcome to "Hosting it Yourself: Top 19 Tips for Successful DIY Event Catering," a comprehensive guide tailored for those looking to serve a delightful gastronomical experience at their own event. Whether it's a birthday party, an office gathering, or an intimate wedding, DIY event catering can be a fulfilling yet challenging task. As Benjamin Franklin once wisely said, "The way to a guest's heart is through their stomach." And in this guide, we aim to help you win over hearts and bellies alike!
The essence of event catering goes beyond the simple act of feeding people—it's about creating memorable experiences and bringing people together over great food. With the boom in digital information and the accessibility of gourmet recipes and techniques, it's never been easier to wear the chef's hat for your own event. However, just because we can access the knowledge doesn't mean it's simple to execute a seamless event.
The UK catering scene is renowned for its innovative approach and emphasis on quality, something companies like Benons Catering,, and continue to exhibit. But when you're the chef, the host, and the event organiser, the stakes can be even higher.
This is where our guide comes in. In this 2700-word comprehensive piece, we'll break down the art of DIY event catering into 19 digestible tips, from menu planning and food safety to creating stunning presentations and mastering logistics. Our insights are drawn from the top voices in the UK catering industry, ensuring you have the best advice at your fingertips.
With practical suggestions, expert insights, and a sprinkle of inspiration, this article will empower you to take control of your event's culinary journey, creating a feast that will delight your guests and provide you with the satisfaction of a job well done.
As you read through these tips, remember the words of acclaimed chef Thomas Keller: "A recipe has no soul. You, as the cook, must bring soul to the recipe." With this in mind, let's embark on this exciting journey of DIY event catering together.
Remember: "No one is born a great cook, one learns by doing." - Julia Child.
1.    Plan, Plan, Plan
The first step in successful DIY event catering is thorough planning. A comprehensive plan will be your roadmap, guiding every decision and action you make. It will help ensure that you have everything you need and that each detail is handled.
First, determine the type of event, the number of guests, and any specific dietary requirements or preferences. A family gathering might be more relaxed and flexible, while a corporate event might require more formal dining options. "The most successful buffet service is one that anticipates guests' needs and preferences," shares the team at Benons Catering.
Secondly, decide on the type of food you want to serve. The options are limitless – a full-course meal, buffet-style service, or finger foods. A themed menu, such as Mediterranean, BBQ, or vegan, can add a unique touch to your event.
Remember: "Cooking is at once child's play and adult joy. And cooking done with care is an act of love." – Craig Claiborne.
2.    Keep Your Menu Tasty Simple
While it might be tempting to wow your guests with complex dishes, keeping your menu simple will make the cooking process much more manageable. That being said, simple doesn’t mean boring. Pick dishes that are easy to prepare in bulk but taste great and look appealing.
Consider dishes that can be prepared in advance and only require reheating or assembly on the day of the event. This will give you more time to focus on other aspects of the event. As shared by Quick Buffet, the most significant advantage of buffet service is its flexibility and convenience3. Dishes like lasagna, coleslaw, or chicken skewers can be prepared beforehand and maintain their taste and appeal. Moreover, consider dishes that are easy to serve and eat. This is particularly important if you’re hosting a significant event. The easier it is for your guests to serve themselves and consume the food, the smoother your event will run.
Remember: "A recipe has no soul. You, as the cook, must bring soul to the recipe." – Thomas Keller.
3.     Time Management
One of the main challenges of DIY event catering is managing your time effectively. Catering for a large group is time-consuming, and it's easy to underestimate just how much time you'll need. Create a detailed timeline for your preparation, cooking, and serving stages—Prioritise tasks based on their urgency and time. The trick is to do as much as you can in advance. For instance, desserts, certain salads, and marinated meats can often be prepared a day or two before the event.
Remember to allocate time for setting up and cleaning up. Benons Catering advises, "Do not overlook the importance of the setup and breakdown times. These are critical components of any event and can affect the overall success of your function".
Remember:  "The only real stumbling block is fear of failure. In cooking, you've got to have a what-the-hell attitude." – Julia Child.
4.    Presentation Matters
In catering, just as in a restaurant, the visual aspect of the food is almost as important as the taste. People eat with their eyes first, so your food should look as good as it tastes. Consider the layout of your buffet table or serving area. Your food should be arranged logically for easy access and minimal congestion. Usually, it's best to start with plates, followed by salads, main dishes, and sides.
Using different heights and layers for your buffet can make it more visually appealing. Use stands or boxes to elevate some dishes, creating a more dynamic and attractive display. Remember to label your dishes, especially if you have guests with dietary requirements or allergies. Lastly, consider the dishware and serving utensils you use. As suggested by Hogs and BBQs, "Your choice of dishware can significantly affect the overall aesthetic of your event. It's worth investing in or renting high-quality, matching dishware for a more professional look".
5.    Understand Portion Control
Knowing how much food to prepare can be tricky for DIY event catering. You don't want to leave your guests hungry, but you don't want to be left with heaps of uneaten food.
Benons Catering provides a handy guide: "As a rule of thumb, we typically suggest planning for about 1.5 servings per person for a buffet. However, this can vary depending on the type of event and the specific dishes you're serving". Remember to consider the time of your event - people tend to eat more at dinner than at lunch. Also, consider the type of event - at a party with lots of dancing; people may work up an enormous appetite.
6.    Choose Your Ingredients Wisely
Part of the charm of DIY event catering is the potential to use fresh, locally sourced ingredients. The quality of the ingredients you choose can significantly impact the taste of your dishes. Investing in fresh ingredients can elevate your dishes from good to great. Visit local farmers' markets, speak with suppliers, and consider seasonality when planning your menu. Not only can this enhance the flavour of your dishes, but it also supports local businesses and reduces your event's carbon footprint.
7.     Food Safety is Non-Negotiable
Food safety is critical to any event catering and cannot be compromised at any cost. The Food Standards Agency in the UK provides a comprehensive guide for food businesses to ensure food safety. Even though you're doing it yourself, it's good to know and adhere to these standards to protect your guests. Notably, food should be cooked to the right temperature, cooled or heated correctly, and stored safely. Cross-contamination, especially with allergens, should be avoided. Regular hand washing and kitchen cleaning are a must.
8.    Add Your Personal Touch
One of the most significant advantages of DIY event catering is the ability to infuse your personality into the event. Whether it's a secret family recipe, a themed buffet based on your favourite cuisine or a specially crafted cocktail, your personal touch will make the event unique and memorable. Benons Catering says, "People appreciate the effort and love that goes into homemade food. Your personal touch makes your event stand out and be remembered by your guests."
9.    Be Prepared for Unexpected Situations
Murphy's law says, "Anything that can go wrong will go wrong." Hence, it's critical to be prepared for any unexpected situations. For instance, you might have a guest who suddenly informs you of their dietary requirements or equipment that fails at the last moment. Refrain from letting these situations catch you off guard. Janet Clarkson, a seasoned event caterer from Quick Buffet, suggests, "Always have a backup plan, especially for outdoor events. This could be anything from having additional tents for unexpected weather to an extra batch of vegetarian lasagna just in case."
10.Invest in the Right Equipment
Event catering requires specific equipment that you may need to get at home. For instance, chafing dishes to keep the food warm, enough cutlery, plates, napkins, and beverage dispensers. It is also necessary to have a means of keeping cold food cool, like a refrigeration unit or ice trays. According to Hogs and BBQs, "Investing in the right equipment makes a difference in ensuring the food stays at the right temperature and looks appealing."
11.Don't Forget the Beverages
Beverages are an integral part of your buffet. Whether it's a selection of fine wines, craft beers, soft drinks, or a DIY cocktail station, your drinks should complement the food. "At Benons Catering, we always ensure that we offer a range of beverages that cater to every taste, and a self-serve station where guests can mix their concoctions can also be a fun addition to any event," says Joe Hughes, Operations Manager at Benons Catering.
12.Make it Personal
The best part of DIY event catering is the ability to personalise your event. Add unique touches, such as a special family recipe, personalised menu cards, or a themed decor that reflects your personality. These personal touches can make your event even more memorable for your guests. Tom Jenkins, a frequent host of DIY catered events, shares on, "For my 50th birthday party, I incorporated my love for travel into the food by offering a buffet with dishes from every country I've visited. The guests loved the personalised touch, which sparked great conversations!".
Remember: "The most remarkable thing about my mother is that for thirty years she served the family nothing but leftovers. The original meal has never been found." - Calvin Trillin.
13.Cater to Different Dietary Needs
In today's diverse world, catering to various dietary needs is essential. Your menu should include vegan and vegetarian options to gluten- and lactose-free foods. Hughes from Benons Catering emphasises this point: "Always ask your guests about any dietary requirements in advance. You can then plan your menu accordingly to ensure that all guests are well catered for."
14.Presentation is Key
The presentation of your food can significantly enhance your guests' dining experience. Use serving dishes of different heights, colours, and shapes to make your buffet visually appealing. "Bear in mind that people eat with their eyes first. Therefore, spend some time thinking about how you're going to present the food," shares an article on
15.Use Quality Ingredients
Using high-quality ingredients is not an option; it's a necessity. To ensure the best taste and presentation, always use fresh and, when possible, local products. Speaking on the importance of quality ingredients, a professional from Benons Catering explains, "The quality of ingredients directly impacts the taste of the dishes you're serving. Use fresh, local and seasonal produce whenever possible to ensure your food tastes as delicious as possible.".
16.Offer Variety, but Don't Overdo It
Having a variety of food options is essential for pleasing a diverse crowd. However, don't overdo it. Too many choices can be overwhelming for guests and can also lead to food waste. An article on suggests, "Choose a range of dishes that cater to various tastes, but avoid an overly extensive menu. Your goal should be to serve a few dishes extremely well, rather than numerous dishes of mediocre quality.".
17.Prepare in Advance
A great tip to follow when catering is to do as much as possible in advance. This allows for better organisation and less stress on the day and ensures you have the time to enjoy your event.
"Preparation is everything in event catering. Whether it's chopping vegetables a day in advance or pre-cooking certain dishes, every little bit helps in ensuring a smoother operation on the day," shares an article on
18.Ample Tableware and Cutlery
It might seem like a small detail, but insufficient serve ware and cutlery can be a disaster at a DIY catered event. You must ensure you have enough plates, forks, spoons, knives, cups, and serving utensils for everyone, plus extras for seconds or replacements. "The last thing you want is to run out of Tableware during your event. It's always better to have extra than not enough," emphasises a professional at Benons Catering.
19.Feedback and Continuous Learning
The ultimate success of a DIY event catering venture comes from learning, improving, and adapting. Always seek feedback from your guests about what they enjoyed and what could have been better. This will help you adjust for future events and improve your catering skills.
According to an article on, "The most successful caterers are those who constantly adapt their menu, presentation, and approach based on customer feedback. Don't take criticism personally; use it as a stepping stone to improve your catering skills and deliver a more satisfying experience the next time".
By following these tips and leveraging your creativity, patience, and organisational skills, you can master the art of DIY event catering and make your events truly memorable.
 As we conclude our comprehensive guide, we reflect on the valuable insights and strategies we've shared. In today's fast-paced world, DIY event catering has emerged as an exciting and cost-effective way to host memorable events, allowing you to personalise every aspect of the culinary experience.
Catering an event yourself doesn't just offer a personal touch, it provides a unique opportunity to express your creativity, meet specific dietary needs, and create an ambiance that perfectly suits your theme. As we've learned from the likes of Benons Catering,, and, it's all about making the experience unique and memorable, and the satisfaction of pulling off a successful event is second to none.
Over the course of the article, we've looked at various aspects of DIY event catering, from planning and budgeting to food safety and presentation. Each of these 19 tips offers a piece of the puzzle, helping you create a complete picture of your ideal event.
As Julia Child once said, "The only real stumbling block is fear of failure. In cooking, you've got to have a what-the-hell attitude." As you embark on your DIY catering journey, remember that it's not just about serving food, but about creating an experience. Use these tips as your roadmap, but don't be afraid to add your own twist, after all, that's what DIY is all about.
In summary, DIY event catering is a challenging yet rewarding endeavour. The journey might be demanding, but with careful planning, creativity, and the right resources, you can master the art of DIY catering, making your event not only a culinary success but also a memorable experience for your guests. As we've learned, whether it's a small intimate gathering or a grand celebration, with the right strategies, you too can cater your event with style, elegance, and a personal touch.

Remember, the joy of hosting lies in seeing your guests enjoy the fruits of your labour. As you move forward with your DIY catering plans, keep these tips close at hand. Happy catering! 


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